UNIVERSITY POLICIES




  UNIVERSITY OF PITTSBURGH POLICY STATEMENT ON RACISM, DISCRIMINATION AND SEXUAL HARASSMENT  

DISCRIMINATION AND HARASSMENT POLICY

The School of Medicine at the University of Pittsburgh is committed to providing a safe, comfortable, and supportive academic environment free from all forms of discrimination and harassment based on race, culture, religion, or ethnic origin. In addition, any form of discriminatory behavior or harassment based on one's gender or sexual orientation is also a violation of University policy as well as federal, state, and local laws.

Any individual who is accused and found to have violated the University's policy against intentional physical or verbal abuse, harassment, or discrimination of another person based on their race, color, religion, culture, age, disability, gender or sexual orientation; with the purpose or effect of creating an intimidating, hostile, or offensive academic work, or social environment, will be subject to appropriate disciplinary action, including but not limited to reprimand, suspension, termination or expulsion.

Definition of Sexual Harassment and Procedures to Follow

Sexual Harassment takes many forms. It may range from unwelcome comments, gestures, or facial expressions, to unwanted physical contact. Both men and women, regardless of sexual orientation, can be victims. Sexual harassment is defined as any unwelcomed sexual advance, request for sexual favors or other verbal or physical conduct of a sexual nature when:  

This policy will be applied with due respect to the University's commitment to equality of opportunity, human dignity, diversity, and academic freedom.

Any student, faculty, staff member or employee who believe that they have been discriminated against or harassed has both formal and informal avenues of addressment.
For additional information or to file a complaint one can contact: Office of Affirmative Action 901 William Pitt Union University of Pittsburgh (412) 648-7860

WHERE TO GO...

Students of the School of Medicine are encouraged to discuss their concerns regarding this matter with: the Associate Dean for Student Affairs; the Assistant Dean for Student Affairs & Director of Diversity Programs; or the Medical Student Counseling Service at the addresses listed below. Alternatively, any student or faculty member of the Honor Council Advisory Committee may be consulted.

The purpose of such a conversation would entail an appraisal of the situation and information about available options and assistance in making decisions about further steps to be taken.
 
 

Office of Affirmative Action 
University of Pittsburgh 
901 William Pitt Union 
(412) 648-7860 
 
Associate Dean for Student Affairs 
Joan Harvey, MD 
S 532 Scaife Hall 
(412) 648-9040 
 
Office of Student Affairs & Diversity Programs
Chenits Pettigrew
Assistant Dean of Student Affairs/Director for Diversity Program 
S 532 Scaife Hall 
(412) 648-8987
Medical Student Counseling Office 
Lee Wolfson, M.Ed
3434 Fifth Avenue, Room 229 
 (412) 624-1041 

 
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  DRUG-FREE WORKPLACE/DRUG-FREE SCHOOLS POLICY  

In accordance with the Drug-Free Schools Act of 1989, the University of Pittsburgh prohibits, at a minimum, possession, use, or distribution of illicit drugs and alcohol by students and employees on its property or as part of any of its activities.

The University of Pittsburgh prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance on University property or as part of any University activity. Faculty, staff, and students of the University must also comply with the laws of the Commonwealth of Pennsylvania on the possession and consumption of alcohol.

Violation of this policy will result in disciplinary action within 30 days, including, but not limited to a warning, written reprimand, suspension, dismissal, expulsion, and/or mandatory participation and successful completion of a drug abuse assistance or rehabilitation program approved by an appropriate health or law enforcement agency.
 

WEBSITE: http://www.pitt.edu/~provost/ch2_wkpl_drug_free.htm
 
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 SUBSTANCE ABUSE POLICY  


The School of Medicine recognizes that its students are potentially vulnerable to the destructive effects that drug and alcohol problems cause on a personal and societal level. We therefore offer support and assistance to students who seek help for a drug or alcohol problem.

INFORMATION AND ASSISTANCE FOR ALCOHOL AND/OR DRUG ABUSE

An important step in overcoming any problem is to know where to turn for assistance. Information, counseling, and treatment for alcohol and/or drug problems is available through resources in the community and costs may be covered by health care benefits. Confidential support services are available for those with abuse problems who individually pursue treatment and counseling. Some of those resources include:


 

Lee Wolfson, M.Ed  SHARP Committee 
3434 Fifth Avenue, Room 229 Contacts: Joseph Conigliaro M.D. 
Pittsburgh, PA 15260  (work) 412-688-6000 ext 4068 
(412) 624-1041 (home) 412-784-0365 
  Melissa McNeil, M.D. 
(work) 692-4891 (home) 963-0504
University of Pittsburgh Counseling Center  University of Pittsburgh Student Health Service 
 334 William Pitt Union Medical Arts Building Suite 500
Pittsburgh  PA  15260 Pittsburgh, PA 15213
(412) 648-7930 (412) 383-1825
Western Pennsylvania Institute & Clinic  
Comprehensive Alcohol & Drug Abuse Program 
 
3811 O'Hara Street   
Pittsburgh PA 15260   
(412) 624-1561  


 SHARP Committee/ University of Pittsburgh School of Medicine [http://www.pittmed.pitt.edu/sharp/home.html]

The Student Health Advocacy Resource Program (SHARP) exists to provide, with compassion and confidentiality, a support, referral and advocacy service for students with substance abuse or mental health problems so that they can continue their education and training. Any medical student may obtain assistance by calling, e-mailing or contacting in person, any member of the committee, which is comprised of medical students and faculty members.

Faculty contacts are: Paul Rogers, MD (412-688-6743),  Melissa McNeil, MD (work: 412-688-6113/home: 412-963-0504), and Jason Rosenstock, M.D. (work:  412-246-5565)

24 Hour Hotlines

Local Chapters of National Support Organizations

NOTE:  AA groups are often comprised of older while NA groups often are comprised of younger individuals and those who have mixed a lot of chemicals during their period of     dependency.

For Individuals Recovering from Substance Abuse

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  DRUG-FREE WORKPLACE/DRUG-FREE SCHOOLS POLICY  

In accordance with the Drug-Free Schools Act of 1989, the University of Pittsburgh prohibits, at a minimum, possession, use, or distribution of illicit drugs and alcohol by students and employees on its property or as part of any of its activities.

The University of Pittsburgh prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance on University property or as part of any University activity. Faculty, staff, and students of the University must also comply with the laws of the Commonwealth of Pennsylvania on the possession and consumption of alcohol.

Violation of this policy will result in disciplinary action within 30 days, including, but not limited to a warning, written reprimand, suspension, dismissal, expulsion, and/or mandatory participation and successful completion of a drug abuse assistance or rehabilitation program approved by an appropriate health or law enforcement agency.
 

WEBSITE: http://www.pitt.edu/~provost/ch2_wkpl_drug_free.htm
 
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  STUDENT HEALTH POLICY  

The University of Pittsburgh School of Medicine shares the responsibility for maintenance of student health with the individual student.  It is recommended that each entering student will have a medical history and physical examination by a physician.

It is required that the following immunizations be complete prior to matriculation in the School of Medicine. The student may submit a copy of laboratory reports of a positive titer documenting immunity. Specific proof of immunizations is required and may consist of copies of personal records, school records, or doctor's records or correspondence.
 

It is required that each student's tuberculin status be known by testing after May but prior to matriculation be updated on a yearly basis.

All medical students must carry disability and health insurance to cover hospitalization and physician fees during medical school. Documentation of current coverage must be on file in the Office of Student Affairs at all times.

Documentation of immunization, tuberculin testing and health insurance shall be included in the student's academic record. This will allow the School of Medicine to answer queries from hospitals and clinics that need to know a student's status with respect to immunity to infectious disease while caring for patients.

Approved by Medical School Executive Committee - December 16, 1986
Revisions approved by Student Health Committee - May 5, 1992
Revised - May 1996; Revised - May 10, 2000
Revised - November 13, 2000
Revised - April 3, 2001

 
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  UNIVERSITY OF PITTSBURGH SCHOOL OF MEDICINE POLICY ON ACQUIRED IMMUNE DEFICIENCY SYNDROME (AIDS)  

It is the policy of this school that applicants who are HIV positive will not be excluded on this basis.
 

Any testing of students for HIV will be done only with the permission and informed consent of the student. All results will be strictly confidential, with only the student and his/her physician aware of them. Any student is encouraged to discuss his/her situation with the Associate Dean for Student Affairs, and if done the information remains confidential.
 

Beginning with the early first year and for each subsequent year, AIDS should be taught - etiology, epidemiology, prevention, and treatment - to all students. The responsibility for this teaching is with the clinical faculty of this school and should be coordinated by the Division of Infectious Diseases.
 

If a student is infected and is symptomatic (for example, because of skin lesions there would be increased possibility of the spread of body fluids), then the student's coursework and patient contact should be carefully evaluated and appropriate changes made on a case by case basis. These decisions should be coordinated by the Associate Dean for Student Affairs.

If a student is infected and is not symptomatic,(for example has no skin lesions and has not increased possibility for spread of body fluids), then the usual course work can be taken and the usual precautions for patient contact should suffice. These policies apply not only to HIV positive students, but to students with any infection (ex: Hepatitis B) which poses a risk to the student and those he/she is in contact with because of the spread of body fluids. All students, HIV positive or negative, are expected to use precautions recommended by the CDC for safety (i.e., hand washing, gloves). Furthermore, students should be carefully supervised when learning procedures potentially dangerous to them and for patients (blood drawing procedures in high risk patients, etc.)
 

A student may not refuse to participate in the care of an AIDS patient or any other type of patient. Under unusual circumstances the rule may be relaxed upon approval by the Associate Dean for Student Affairs.
 

If a student is exposed to HIV by a needle puncture or contact with secretions, the student should immediately follow the Blood Borne Pathogens Policy, or if available, the appropriate hospital's health service. The most up-to-date procedure, recommended by CDC, should be followed for management of this exposure. Follow up should be done by UPMC Employee Health and coordinated by Student Affairs Office and the Associate Dean.

Approved by Medical School Faculty Committee - February 18, 1988
 
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SCHOOL OF MEDICINE HEALTH POLICY FOR PREGNANT STUDENTS  

The School of Medicine complies with the Federal Pregnancy Discrimination Act (PL95-555) which has as its basic principle that pregnancy and related conditions must be treated the same as any other disability or medical condition. The school accepts the responsibility for alterations in the academic program, if necessary, to protect the health of the pregnant student and her fetus. Academic standards will not be altered and if course work, either pre-clinical or clinical, is missed because of any disability, arrangements will be made to permit the student to make up the deficiency to the satisfaction of the faculty.

The Student Health Committee has reviewed the environmental exposures of medical students with course directors and the course director's reports were reviewed by a perinatologist. Medical student's exposures to any hazardous materials or compounds are no different than those of other women working full time in the hospital or school environment, so a normal pregnancy in a healthy medical student would require no alteration of her academic program. If the medical student has another health problem or a complicated pregnancy, alteration of the academic program would be individualized based on the obstetrician's recommendations. The pregnant medical student will be permitted class or clerkship release time for regular supervision by her obstetrician. The student will be given perinatal leave of absence without prejudice up to two (2) weeks before delivery and six (6) weeks postpartum. With the recommendation of the student's obstetrician, this period of leave may be lengthened or shortened.

The responsibilities of the pregnant medical student include the following:

This policy is based on the American College of Obstetrics and Gynecology (ACOG) Guidelines on Pregnancy and Work. This document is in the files of the Office of Student Affairs and available to students and faculty who wish additional information.

There is a Lactation Room available when you return to school. You may sign up to use this area by seeing Sue Black and calling 647-8315. Before you leave the hospital, you should request a universal kit for breast pumps and your insurance should pay the cost.

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BLOOD BORNE PATHOGENS POLICY AND PROCEDURE 
HBV IMMUNIZATION AND PREVENTION TRAINING

Before engaging in a University programmed activity where exposure to human blood and/or Other Potentially Infectious Materials is probable or possible, each student must present either evidence of HBV immunization, or serologic evidence of protective antibody titer against hepatitis B virus disease (HBV) and undergo training to prevent or minimize exposure. Students should check with their health insurers about coverage of, or reimbursement for, HBV Immunization. Students who want to forego such immunization must sign a formal disclaimer statement.

PUNCTURE WOUNDS, CUTS, EXPOSURE TO BLOODBORNE PATHOGENS

*PLEASE NOTE: Strict adherence to universal precautions is required in all clinical situations. Students are required to use appropriate personal protective equipment whenever contact with blood or other infectious material is expected. (Please see definitions below.) Personal protective equipment includes, but is not limited to, gloves, masks, gowns, face shields, and eye protection.

Any student who sustains a cut or puncture wound from a needle or other potentially infected instrument, or has another type of exposure to bloodborne pathogens such as an eye splash with potentially infected fluid (please see definitions below) while performing responsibilities as a medical student, must comply with the following procedure:
 

If the exposure occurs after 4:00 p.m. or on the weekend, call UPMC Employee Health  on the morning of the next workday.

DEFINITIONS


UNIVERSITY OF PITTSBURGH E-MAIL USAGE POLICY
SCHOOL OF MEDICINE E-MAIL USAGE GUIDELINES

Use of computers, including the electronic mail system, is governed by formal University of Pittsburgh policies and procedures.  As with all University policies, any breaches are subject to adjudication through the University Judicial Board.  Please refer to the University publication "Student Code of Conduct & Judicial Procedures". (http://www.pitt.edu/~provost/ch3_stud_code.htm)

You may also access the  document "Access and Use of University Electronic Resources" (Document 10-02-05) under "Support Services" on the University website http://www.pitt.edu/HOME/PP/procedures/10/10-02-05.html.

In addition, School of Medicine computer users are governed by the following guidelines, in keeping with the Student Honor Code:

The students, faculty and staff of the School of Medicine wish to foster an environment where all members of the community treat each other professionally and with respect in all facets of interaction.  To that end, we expect our students to conduct their electronic communication using the same standards as they would in face-to-face communication.  Please do not distribute e-mail to your colleagues that could be considered to be offensive, discriminatory, derogatory or harassing.  In addition, please be cognizant of the purpose of the student e-mail distribution lists, and use each of them for the purpose for which they were intended.

It is not our intention to hinder the free exchange of ideas, only to ensure that communication is accomplished in a civil, professional manner.  Should any student have a concern about e-mail communication, he or she may bring that concern to a member of the Student Honor Council, a faculty member of the Honor Council Advisory Committee, or a member of the administration.  Any conduct issues are handled as per the Student Honor Code guidelines.

Developed in conjunction with the institution of the zone - August 12, 2005.


 SCHOOL OF MEDICINE ELECTRONIC RECORD ACCESS GUIDELINES: 
 

During the third and fourth years, each student is given an individual account and password to access clinical records within the UPMC Health System. Patient records are highly confidential and may be accessed only be those physicians and students who are directly involved in the care of that patient.  Students may not access their classmates or their own family members.  The password is for the use of the individual student only and should not be given to or used by any other individual.  Records of patient information accessed by each student are audited on a regular basis.  Any breach of confidentiality or inappropriate access of medical records will be handled as per the guidelines of the Student Honor Code.  


  SCHOOL OF MEDICINE POLICY ON USE OF UNIVERSITY SPACE:

Space within Scaife Hall, to be used for nonacademic activities, must be prearranged with the Office of Student Affairs as required by the University of Pittsburgh, the requesting entity must be an official student organization.  Requests must be made not later than two (2) weeks in advance of the activity.  If food and/or audio visual (AV) equipment is to be ordered, the student organization must provide the necessary paperwork for reimbursing the school for the cost.

Access the "ZONE" to complete a room request form
http://zone.medschool.pitt.edu/C11/Room Request Form/default.aspx
Complete all appropriate fields on the form and submit.
You will receive a confirmation that your request has been received along with a tracking number.
Within three (3) days, you will receive an official confirmation of the assigned room, which will have been added to the calendar.
Approved  by the Vice Dean Counsel, January 29, 2002


AUTHORSHIP POLICY

The University of Pittsburgh School of Medicine (UPSOM) Authorship Policy establishes minimum requirements for Authorship and Acknowledgments. The School recognizes that many journals may have additional requirements. An author must comply with the authorship requirements of the journal to which a manuscript is submitted, provided that he/she also meets the minimum requirements of the School of Medicine.

The University of Pittsburgh School of Medicine minimum requirements are excerpted from "Uniform Requirements for Manuscripts Submitted to Biomedical Journals". The current document (updated October 2001) is produced by the International Committee of Medical Journal Editors (ICMJE) and can be obtained on line at http://www.icmje.org/index.html.

This policy applies to all written submissions by all School of Medicine faculty, students, residents, fellows, research associates, staff, and other School of Medicine personnel.

UPSOM Minimum Requirements for Authorship

(excerpted from "Uniform Requirements for Manuscripts Submitted to Biomedical Journals")

All persons designated as authors should qualify for authorship, and all those who qualify should be listed. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. One or more authors should take responsibility for the integrity of the work as a whole, from inception to published article.

Authorship credit should be based only on a) substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data and b) final approval of the version to be published. Conditions a and b must be met. Acquisition of funding, the collection of data, or general supervision of the research group, by themselves, do not justify authorship.

Authors should provide a description of what each contributed, and editors should publish that information. All others who contributed to the work who are not authors should be named in the Acknowledgments, and what they did should be described (see Acknowledgments).

The order of authorship on the byline should be a joint decision of the coauthors. Authors should be prepared to explain the order in which authors are listed.

UPSOM Minimum Requirements for Acknowledgments

(excerpted from "Uniform Requirements for Manuscripts Submitted to Biomedical Journals")

List all contributors who do not meet the criteria for authorship, such as a person who provided purely technical help, writing assistance, or a department chair who provided only general support. Financial and material support should also be acknowledged.

Groups of persons who have contributed materially to the paper but whose contributions do not justify authorship may be listed under a heading such as "clinical investigators" or "participating investigators," and their function or contribution should be described, e.g., "served as scientific advisors," "critically reviewed the study proposal," "collected data," or "provided and cared for study patients." Because readers may infer their endorsement of the data and conclusions, all persons must have given written permission to be acknowledged.

Approved by the Executive Committee December 11, 2002


MEDICAL STUDENT DUTY HOURS POLICY

 

A.               Duty hours are defined as all clinical and academic activities related to the clinical student program, i.e., patient care (both inpatient and outpatient), administrative duties related to patient care, the provision for transfer of patient care, time spent in-house during call activities, and scheduled academic activities such as conferences.  Duty hours do not include reading and preparation time spent away from the clinical site.

B.                Duty hours are averaged over a four-week period, inclusive of all in-house call activities and must be limited to 80 hours per week on average.

C.                Averaged over a four-week period, inclusive of call, students must be provided with 1 day in 7 free from all educational and clinical responsibilities.  One day is defined as one continuous 24-hour period free from all clinical, educational, and administrative activities.

D.               It is the responsibility of the Clerkship Director, faculty, and the individual student to ensure full compliance with both the letter and spirit of these respective duty hour requirements.

Approved by the UPSOM Curriculum Committee April 16, 2007.
Approved by the Executive Committee June 10, 2008.


POLICY ON STUDENT PARTICIPATION IN EVALUATION OF THE EDUCATIONAL PROGRAM

The University of Pittsburgh School of Medicine is committed to continuously maintaining and improving the quality of the educational experience for all participants.  Learners in this professional development environment have a responsibility to participate in processes that contribute to assessing and improving educational experiences.  Therefore, all students of the University of Pittsburgh School of Medicine are expected to participate in all evaluations sanctioned by the School of Medicine, including but not limited to surveys and assessments of courses, clerkships, electives, and the overall education program.

 Approved by the Executive Committee, January 10, 2006


GUIDELINES FOR ABSENCE FROM YEAR FOUR COURSES

Fourth year students are reminded to maintain standards of professionalism, courtesy, and common sense when scheduling residency interviews that take place during fourth year rotations.

Some rotation directors have established policies pertaining to absences from rotations, including absences related to interviewing.  While a student is completing a rotation, he or she must adhere to the policies of that rotation.  In general, when a core clerkship or acting internship is scheduled, the student must not plan interview or second look appointments during that time.  With advance permission from the responsible faculty, time away from an elective may be arranged for no more than five days.  A course director may stipulate an absence of fewer days, which supersede the five-day general guideline.

Please observe the following guidelines pertaining to absences from rotations, particularly internship/residency interviewing.

Discussed at Retention Committee meeting March 31, 2008; distributed to students


 CLERKSHIP ATTENDANCE POLICY

You are now a member of an inpatient or outpatient team and have direct patient care responsibilities.  As a result, you also have increased accountability for attendance.  Schedules are Monday through Sunday; weekend schedules are clerkship dependent. 

1.    Attendance is required from orientation through the last scheduled day of the clinical assignment.  Orientation attendance is especially important as goals, student expectations, and grading policies are discussed.  Please ensure that any travel plans you make, particularly around the holidays, allow a margin of error for potential travel delays (i.ed. don't plan to drive back to town or take a red eye flight that will get you back just in time to make it to orientation). Before making any travel plans at the end of a rotation, you must make sure you know when the rotation is completely finished.  Accommodations at the beginning or end of the clerkship should not be made because of travel plans.

2.    We appreciate that certain circumstances might necessitate an absence:  for example, your own illness or the illness of a loved one.  In these "emergency" situations, you should contact the Clerkship Director or Student Coordinator, your site director and/or Drs. Harvey or Ryan immediately (or within 24 hours) so that we know the reason for your absence.  Time may be required to be made up for more than a two day absence.  On occasion, there may be non-emergency reasons for absences:  weddings (your own or one in which you are a participant), meetings at which you are presenting, meetings you attend as a national officer.  Generally, these can be anticipated and should be taken into consideration when you plan your clerkship, elective and vacation schedule; however, we recognize that all times, these events may occur during a clerkship.

 A.   If an absence is anticipated from a clerkship, you must make a request in writing to the clerkship director at least four weeks in advance (E-mail is acceptable).  You will be required to provide the date(s) of your requested absence as well as the reason for the time off. For personal issues, the expectation will be that you request the time off from 5 PM Friday through beginning of the workday Monday (and miss as few days as possible).                  

B.  The clerkship director must approve the request in writing, with a copy forwarded to the Office of Student Affairs.  NOTE: approval is not automatic; the course director  may decline the requested absence.  Therefore, it is required that you notify the clerkship director AND get written approval  prior to making any definitive arrangements (e.g., airline reservations).

             C.  It is your responsibility to notify your attending and ward team, or your outpatient faculty.

  D.  With few exceptions, you are required to make up any time lost on the clerkship. The clerkship director will assist you with scheduling the make up.  However, please  be aware that, in some cases, these hours may not be able to be accommodated rapidly.  Student grades will remain incomplete until the required responsibilities have been fulfilled.  Thereafter, a final grade will be submitted.

 E.  Any non-emergency absences  taken without permission are considered unprofessional behavior and may affect your clerkship grade and/ or written evaluation, which are part of your academic file and may be included in the Medical Student Performance Evaluation (MSPE) a.k.a. the dean’s letter.

Late Policy

 Preceptors and residents are all instructed to report any unexplained student absence or tardiness.  This report is made through the clerkship director and is passed on to the Office of Student Affairs.  Recurrent tardiness or unexplained absences are considered unprofessional behavior and will affect your clerkship grade and written evaluation.

 

Policy approved and distributed in May 2007


POLICY  ON CRIMINAL BACKGROUND CHECKS AND BEHAVIOR
THAT MIGHT IMPACT ON CONTINUED STATUS
AT THE UNIVERSITY OF PITTSBURGH SCHOOL OF MEDICINE

The University of Pittsburgh School of Medicine (UPSOM) has a commitment to train competent and caring physicians who behave in a professional and ethical manner.  Therefore, UPSOM has developed a policy regarding behavior that impacts on professionalism of the candidates being considered and accepted for admission.  Full and prompt disclosure of all information about the applicant that may have bearing on the ability to become a caring and compassionate professional is expected.

Training at UPSOM requires rotations through various hospitals and medical facilities external to UPSOM, and such facilities may require a criminal background check, an Act 33/34/73 clearance, fingerprinting and in some institutions a drug screen to determine whether the student is qualified to do a rotation or to be admitted at that facility.  Additionally, in order to become licensed, many states will inquire as to whether the applicant has been convicted of a misdemeanor, a felony, or a felonious or illegal act associated with alcohol and/or substance abuse.

Therefore, information is collected during the admissions process regarding unethical or illegal behavior.

AMCAS application

The AMCAS application requires the applicant to indicate whether there has been any institutional action regarding unprofessional behavior, and provide an explanation.

AMCAS performs Criminal Background Checks (CBC) on all AMCAS applicants who indicate their application is to go to the UPSOM.  CBC may be negative or positive for:
    Dishonorable discharge from the military
    Felony conviction
    Misdemeanor

The secondary application

The secondary application contains a question asking each applicant to state whether he or she has a felony conviction.  This question appears in the secondary application as below:

Medical Malpractice Act of 1985 (Act 112 of 1985)
Effective January 1, 1986

Section 22 provides that the State Board of Medical Education and Licensure, Commonwealth of Pennsylvania, shall not issue a license or certificate to an applicant who has been convicted of a felony under the act of April 12, 1972 (P.L. 233, No. 64); known as the Controlled Substance Drug, Device and Cosmetic Act; or of an offense under the laws of another jurisdiction that, if committed in this Commonwealth, would be a felony under this act, unless certain qualifications have been met.  Additional information may be obtained from the Commonwealth of Pennsylvania, State Board of Medical Education and Licensure, P.O. Box 2649, Harrisburg, PA  17105-2649.

Pursuant to the Pennsylvania Senate Resolution (House of Representatives Concurring) No. 84, Session of 1985, the University of Pittsburgh School of Medicine requires all applicants for admission to furnish the following information:

    1.    Have you ever been convicted of a felony?                                No

    2.    Have you ever pled guilty to a felony charge?                            No

    3.    Have you ever admitted guilt to a felony charge?                        No

    4.    Do you have a record of prison service?                                    No

    5.    If you have answered "yes" to any of the above questions, please explain in the space below.

At the time of submission of secondary application, each applicant will be asked to indicate with a check mark that they agree to the below statement:

I certify that all of the information contained in this application is factually
correct, is honestly presented, and contains no significant omissions.  If at a later
date, it becomes clear that this is not true, I agree that the University may revoke
any offer of admission it makes to me or dismiss me from the University.

Consideration for admission to UPSOM

Academic citations/infractions, institutional actions and positive CBC will be reviewed at the time of decision regarding invitation to interview but will not automatically preclude invitation to interview.

During interview with admissions personnel, further information will be gathered regarding either positive CBC or academic misbehavior if this is deemed appropriate.  Additional information on outcomes of any adjudication may be requested in writing.

The UPSOM Admissions Committee, at the time of consideration of the candidate for admission, will be made aware of institutional actions and positive CBC and all information available concerning this matter.  The UPSOM Admissions Committee members then will rank the candidate taking into consideration all aspects of the candidate’s application.

Withdrawal of admission offer

The admissions office must be informed promptly of any serious infraction including academic or legal actions sustained between the period of secondary application submission and matriculation.  All accepted applicants are expected to notify the UPSOM Admissions Office immediately if charged with a felony or misdemeanor in the intervening period between acceptance and matriculation.  Identification of inaccurate information, misleading information, information reflecting poorly on the applicant's moral standards and/or omissions may also lead to reconsideration of the admissions decision.

A subcommittee consisting of the Associate Dean of Admissions, Assistant Dean of Admissions, Associate Dean of Student Affairs, Assistant Dean of Student Affairs and a student representative will decide on whether the admission should be rescinded.   The candidate will have the right to appeal to the decision of this committee.  Such appeal will be submitted to the Dean of the medical school who will make the final decision

At matriculation

Any new information concerning felony, misdemeanors or unprofessional behavior subsequent to the AMCAS application must be revealed at this time.  If new information concerning such activity comes to light, the admission may be revoked.  This decision will be made by the above designated sub-committee.  At the time of matriculation each matriculating student will be asked to sign the below statement

I attest that since the time of my application to UPSOM no further information
has come to light which may influence the decision to admit me, including felony
charges or misdemeanors.

Matriculation to UPSOM does not preclude hospitals and facilities from applying
their own regulations toward students assigned to do rotations at such facilities.
The UPSOM does not have control over the policies of such hospitals and
medical facilities.  Furthermore, I understand that a degree in medicine from
UPSOM does not ensure that I will be able to obtain a license to practice
medicine in any state where regulations might prohibit licensure.

After matriculation

Any new information about felonies, misdemeanors, or use of illegal substances should be reported to the Office of Student Affairs at the University of Pittsburgh as soon as practical.  This information would be reviewed by the Student Promotions Committee which has the authority to dismiss a student for unprofessional behavior.

Approved by the Executive Committee of the University of Pittsburgh School of Medicine on October 12, 2010.

 

 

 

 

 

 

 

 

 

 

 

 

STUDENT AFFAIRS SCHOOL OF MEDICINE UNIVERSITY OF PITTSBURGH

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